Lettings & Premises Officer (One Saturday and two Sundays every 4 weeks)
Required ASAP
Grade: 8 (£14.82 per hour)
Permanent
Actual Salary £4,556 (Potential for overtime and job share)
Typical Saturday hours: 07:45am to 16:15pm
Typical Sunday hours: 09:00am to 17:00pm but can vary week to week
With opportunities to undertake overtime when available
The closing date for completed applications is midday, Monday 29th June 2026, with interviews taking place soon after. Please note that we reserve the right to close the vacancy early if suitable candidates are found.
The Academy offers a wide range of facilities including:
200 Seat theatre and bar – Suitable for hosting dance, music and other events
Sports hall - 4 badminton court, multi-sports, multi-activity
Floodlit Sports Courts - suitable for football, netball, hockey, tennis
Activity Studio – Typically used as a dance studio; with mirrors
Gymnasium – Suitable for fitness classes and sessions for youngsters
Playing Fields – 6 grass pitches to suit different age groups
Meeting room / classrooms / lounge - various sizes, tables and chairs, dividable, interactive whiteboards, refreshments
You will be responsible for providing a secure, clean, and welcoming environment for community groups, sports clubs, and private hirers. You are the primary point of contact on-site, responsible for the physical security of the buildings, the health and safety of the occupants, and ensuring that all facilities are prepared to the high standard required for both the weekend hirers and the students returning on Monday morning.
The successful candidate will be customer focused, able to work off their own initiative and confident in his/her ability to manage community use of a school site. You will be someone who believes they can make a positive difference to the lives of the local community, facilitating participation in different activities across the range of facilities on-site, serving customer needs as appropriate.
LiFE Multi Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.
All offers of employment will be subject to a DBS check and an online search.
Job Profile
Job Title: Lettings & Premises Officer (One Saturday and two Sundays every 4 weeks)
Grade and Salary: Grade 8 (points 15 to 18)
Hours/Weeks: Saturday 8 hours and Sunday 8 hours/up to 50 weeks per year with opportunities to undertake overtime when available
Conditions of services: Local Government conditions of service
Responsible to: Trust Head of Community Use
Functional relationships:
Lettings Team
Estates managers
Health and Safety Manager
Head of School
Site/premises staff across the Trust
Facilities Manager
Finance Team
Job Purpose
To provide a secure, clean, and welcoming environment for community groups, sports clubs, and private hirers during weekend shifts. You are the primary point of contact on-site, responsible for the physical security of the buildings, the health and safety of the occupants, and ensuring that all facilities are prepared to the high standard required for both the weekend hirers and the students returning on Monday morning.
The activities and responsibilities listed below are examples of the type of tasks that are expected of the post holder. These may vary over a period of time and are not exhaustive.
Key Responsibilities
Site Security & Access Control
● Opening & Closing: Managing the unlocking and alarming of specific zones required for bookings.
● Punctuality: Ensuring that the site is ready to welcome hirers 15minutes before the start of the booking.
● Vigilance: Monitoring the site to prevent unauthorised access or vandalism.
● Key Holding: Taking responsibility for the integrity of the school’s security systems during "out of hours" periods.
2. Health, Safety & Compliance
● Risk Management: Ensuring hirers adhere to their rental agreements and health and safety policies (e.g., fire safety, capacity limits).
● Emergency Response: Acting as the designated Fire Warden and First Aid contact during the shift.
● Inspections: Conducting "pre-and-post" hire checks to identify and report any damage or maintenance issues.
● Procedures: Following the escalation policy in the event of an on-site emergency including evacuation, invacuation and lockdown procedures.
● Decision making: taking responsibility for cancelling sessions in the case of bad weather or other unforeseen circumstances using the hirer contact information found on SchoolHire.
3. Customer Service & Lettings Support
● Front of House: Welcoming hirers, directing them to their locations, and assisting with equipment setup (e.g., sports nets, AV equipment). Serving customers to facilitate purchases e.g. swim badges, swim goggles, refreshments; hire of equipment or dealing with enquiries.
● Liaison: Acting as the face of LiFE Multi-Academy Trust, ensuring that community users feel supported and valued.
● Communication: Providing excellent communication and customer service with all user groups and assisting them in ensuring they have the best experience.
● Administration: Engaging with Schoolhire booking system to check the day’s bookings at the start of the shift, accepting on the day bookings as appropriate, adhering to the information provided by the Lettings team.
● Collaboration: Liaising closely with both premises and letting teams to ensure clarity of information regarding each booking.
4. Facilities Maintenance
● Cleanliness: Performing "spot cleaning" between bookings and ensuring changing rooms and toilets remain hygienic.
● Turnaround: Ensuring the site is "reset" on Sunday evening so that the school is fully operational for students and staff on Monday morning.
● General: Light decorating, maintenance and repairs as advised, stock maintenance.
● Pools: Carrying out pool plant responsibilities (training will be provided). Must be able to swim.
● Repairs: Carrying out emergency security repairs where possible or contact the appropriate contractor.
● Risk assessment: Complete relevant risk assessment and COSHH and contractor management paperwork as required.
● Keys: Maintain duplicate sets of keys for all rooms and equipment.
5. Training
● Training: Undertaking appropriate training and development for your role including refresher training led by both the Lettings and the site facilities managers at each school.
● GDPR: Being familiar with the demands of the Data Protection Act and GDPR regulations.
● Duties: Performing additional duties related to the role as required
Special Notes and Conditions
The nature of the work necessitates strict confidentiality, no information obtained during or after working hours should be discussed other than with relevant staff.
Any other duties as reasonably requested by the Executive Head Teacher/CFO/COO/Heads of School
This job description sets out the duties and responsibilities of the post at the time of appointment. Such duties and responsibilities may vary from time to time without changing the general character of the duties or the level of responsibility entailed. Such variations are a common occurrence and cannot themselves justify a reconsideration of the grading of the post.
Application process
Application forms and further details can be downloaded from Eteach.
Completed application forms should be submitted via ETeach. An email will be sent to shortlisted candidates with details of the interview process and the outline of the day.
If you have any queries on any aspect of the application or need additional information, please contact the school or send an email via ETeach, where we will be happy to help you.
Thank you, and we are really looking forward to hearing from you.
Countesthorpe Academy
Mrs Aitcheson, Headteacher
Chris Ripley – Head of Community Use
LiFE Multi Academy Trust